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n8nlife

Split emailed timesheets across billing months before invoicing

At a glance

OCR and AI parse attached timesheets into month-specific billable hours, including weeks spanning months, before the workflow creates QuickBooks invoices and an audit sheet. This workflow is listed under life, timesheets, billing, month-end.

Agents / tools
n8n, OpenAI, OCR, Gmail, Google Drive, Google Sheets, QuickBooks Online

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Prompt excerpt

Configure Gmail, the OCR endpoint, AI provider, Drive, Sheets, and QuickBooks. Add customer and purchase-order mappings. Test a timesheet covering a week that crosses month-end, compare the allocated hours with the source, and inspect duplicate prevention and the resulting invoice rows before processing a real billing run.
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